Introduction

Effective event team collaboration is essential for professional event photography operations. Whether you're running a busy wedding season with several coordinators, managing corporate galas with dedicated support staff, or simply sharing workload with a business partner, you need organized multi-user event management.

The traditional solution—sharing login credentials—creates security risks and makes it impossible to track who did what. Pinapose helps you build a photo booth team where each member has their own account while sharing access to all team events. Set up once, and every event photography team member automatically sees every event your organization creates.

Setting Up Your Team

Creating a team takes just a few minutes in your Pinapose settings:

Navigate to Team Settings

From your dashboard, click your name at the top right, select Account Settings, and navigate to the Team tab. You'll see options to create a new team or manage an existing one.

Choose Your Team Type

Pinapose offers two team structures:

• Business: For companies and professional organizations. Requires complete billing information including company details and VAT number for EU businesses.
• Group: For families, friend groups, or informal collaborations. Simpler setup without business documentation requirements.

Team Limits

Each team can have up to 20 members, excluding owners. This covers most event management scenarios while keeping administration manageable. For larger operations, consider our partner program.

Business Team Setup

Business teams require billing details upfront:

• Company name and full address
• Country selection
• VAT number (validated automatically via EU VIES for European businesses)
• Tax office information (required for Greek businesses)

This information appears on invoices and receipts for your event purchases.

Inviting Team Members

Once your team exists, adding members is straightforward:

Add by Email

Enter team member email addresses directly in the team management interface. You can add multiple members at once before saving.

Automatic Invitations

When you save, Pinapose automatically sends personalized invitation emails. These emails:

• Include your name as the inviter
• Are sent in the recipient's preferred language (English, Greek, French, German, or Italian)
• Contain a direct link to accept the invitation
• Expire after 30 days if not accepted

What Recipients See

When someone receives your invitation, they'll see an invitation card on their Settings page the next time they sign in. They can accept to join your team or dismiss if invited by mistake.

Conflict Detection

A person can only belong to one team at a time. If someone you invite is already part of another team, you'll see a "conflict" status. They would need to leave their current team before joining yours.

Managing Team Members

The team management interface shows your full roster with helpful status information:

Member Status Indicators

• Active: Member has accepted and can access team events
• Invited: Invitation sent, awaiting acceptance
• Conflict: Invitee belongs to another team

Activity Visibility

For active members, you can see their last sign-in time. This helps identify inactive accounts and ensures your team roster stays current.

Removing Members

Team owners can remove any member immediately. Removal revokes access to all team events instantly—the removed person can no longer see, edit, or manage any events created under the team.

Members Leaving Voluntarily

Team members can leave on their own through Settings. A confirmation dialog ensures this isn't done accidentally, since leaving means losing access to all team events.

Billing for Business Teams

Business teams enjoy centralized billing that simplifies accounting:

Invoice Generation

When team members create events, charges bill to the team's account. Invoices use the billing information you provided during setup, complete with proper VAT handling for EU transactions.

Discount Structures

Business teams may qualify for volume discounts. These discounts apply automatically to all events created by any team member, based on your team's billing configuration.

Changing Billing Details

Team owners can update billing information anytime. Changes apply to future invoices while preserving historical records.

Become a Partner

High-volume event professionals can apply for our Partner Program, which offers significant advantages:

Partner Benefits

• Higher guest limits: Partners can create events with up to 5,000 guests, compared to 500 for standard accounts
• Volume discounts: Reduced per-guest pricing based on your total usage
• Priority support: Faster response times for technical questions

Who Qualifies

The partner program suits event management companies, professional photographers running multiple events monthly, and agencies coordinating events for clients.

Apply Today

Ready to scale your event operations? Become a Partner and unlock higher limits and better pricing.

How Access Works

Understanding the access model helps you set proper expectations with your team:

Shared Event Access

All team members see all team events. There's no need to grant access per-event or configure complex permissions. When any team member creates an event, every other member can immediately view and manage it.

Owners vs Members

Team owners have full control over team settings, billing information, and membership. Regular members have access to all events but cannot modify team configuration or remove other members.

What Happens When Leaving

If someone leaves your team (voluntarily or by removal), they lose access to all team events immediately. Events they created remain with the team—ownership belongs to the organization, not the individual.

Get Started with Your Photo Booth Team

Strong event team collaboration removes bottlenecks and enables your organization to handle more events with less friction. Multi-user event management means each team member works from their own account with full audit trails, while sharing access to your complete event portfolio.

Ready to streamline your event photography team operations? Create your team today and start inviting your colleagues.